Introducing Bluebeam Org Admin Pro – Here’s Why You Should Upgrade Today
For companies using Bluebeam, the standard Org Admin portal has been a reliable hub for basic license management, allowing admins to view licenses and easily allocate seats to end users.
But what if you need to do more than just manage seats? For organizations that rely on Bluebeam Studio for project collaboration but demand more control over security and data, the new Org Admin Pro (OAP) is an essential upgrade that lets you go beyond basic admin tools.
With Org Admin Pro, you gain full command over your most critical data with the ability to enforce strict security protocols, manage intellectual property, and understand how your teams are collaborating. In this blog, we’ll dive into the key benefits and how it compares to the standard Org Admin portal.
Security and Access Control
While the standard Org Admin portal handles basic license management, OAP manages security. It gives you strict access to the Studio environment, which is vital for compliance and protecting confidential data.
| Standard Org Admin (OA) | Org Admin Pro (OAP) |
|---|---|
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❌ Limited Permission Controls Studio access is determined by the end user, and control over web and mobile apps is limited. |
✅ Granular Permissions Admins can enable or disable access to Studio Sessions and Projects for individual users or the entire company, as well as control access to web and mobile apps. |
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❌ No Visibility to Collaborators You have no way to monitor who is invited to your company’s Studio instances. |
✅ External Collaborator Management See which external users from other companies are participating in your Studio instances and block their access entirely if necessary. |
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❌ Employee Turnover Headaches Transferring ownership of a former employee’s critical Studio Sessions or Projects is a clunky, manual workaround (often involving password resets). |
✅ One-Click Ownership Transfer Admins can instantly transfer Studio Session and Project ownership from one person to another, eliminating the administrative risk and burden from employee turnover. |
Data Visibility
Org Admin Pro features a tab for Studio within the portal, making it even easier for IT and Studio admins to control collaboration and data across and outside the organization.
| Standard Org Admin (OA) | Org Admin Pro (OAP) |
|---|---|
|
❌ No Studio Data You can see if a user has a license, but not what they are doing with it. |
✅ Full Studio Data View Admins can see every Studio Session and Project an end-user has access to, the documents within those instances, and even open them in Revu with a single click from the portal. |
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❌ No Reporting You lack insight into how the product is being used. |
✅ Usage Reports & Auditing Pull reports showing usage statistics, when users last logged into Studio, and external participation. |
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❌ Zero Oversight on IP Use You have no way of knowing if an employee is using their company license for unauthorized work. |
✅ Monitor External Activity Admins can see which external Studio instances their employees are part of, giving companies full visibility to ensure licensed software is not being used for personal instances. |
All Feature Comparison
Features
Org Admin
Org Admin Pro
Adopting Org Admin Pro
While the standard Org Admin portal is included with your subscription, Org Admin Pro is an advanced add-on that requires a transition and adherence to a few key policies:
- All-or-Nothing Model: Org Admin Pro must be purchased for all paid subscriptions on a customer’s account. It cannot be purchased for only a portion of your user base.
- Parent/Child Hierarchy: If you have a parent/child account structure, OAP must cover the total number of subscriptions across all subsidiaries.
- External and Unpaid Users: Unpaid collaborators (like external guests) do not incur a cost but are included in the portal for management purposes, allowing admins to manage their access and block them if necessary.
- Server Region Limitation: At this time, OAP is only available to customers whose users reside exclusively in one server territory (e.g., all U.S.-based users). This would not work for customers with users in both the United States and India, for example.
- Studio Prime Replacement: For former Studio Prime customers, a one-time conversion is required. Upon transitioning to OAP, your legacy Studio Prime space will be terminated.
Conclusion: Need Control? Get Pro.
If control, security, and visibility over your Bluebeam Studio data are critical to your organization, Org Admin Pro is a necessary upgrade. It provides a level of administrative command that the standard portal simply cannot match, ensuring your organization can collaborate securely and efficiently.
