fbpx
M

Getting a Better Request for Proposal for Geospatial Projects

The Request for Proposal is a lot like a first date. It becomes the first impression for a relationship we hope will be valuable for both parties. Like any relationship, communication is the key to success. That is probably more evident in the RFP than anywhere else in the project. It is here where we are defining exactly what we’re looking for in the potential partnership. The RFP (or RFQ, or Request for Quote) can be challenging–even more so with highly specialized industries, such as geospatial information systems. A good RFP will invite participation and competitive bids, and a poorly written RFP could get bids that completely miss the mark or get no responses at all. Even worse, a poorly written RFP could result in an award that creates an adversarial relationship with both parties contending against each other.

Creating the Request for Proposal

The most important thing before writing an RFP is to know exactly what you need and are looking for. That sounds self-evident, but it’s surprising how many RFPs I run across from organizations who understand they need something but don’t know what it is they need. Then the RFP is just as confused. An organization that is new to a technology or lacks personnel with reasonable knowledge will be much more successful by teaming up with someone who can assess their needs and clearly define their requirements. In my experience, it’s very difficult to effectively purchase services when you don’t know what you’re looking for. This is often much more of an issue with geospatial projects, as there is still a considerable knowledge gap – both in organizations needing the services and some who would provide services. With the knowledge gap, there is a lot of ambiguous language in our industry. The first step is to do your homework. Understand the market and the industry. Find out what’s available in the industry and know what’s possible. If necessary, trim the requirements or plan on breaking a project into segments. It’s much easier to find a horse than a unicorn. Completing an assessment project before implementing a solution can make the final solution much more effective.

Define Your RFP Needs

At this point, it’s critical to identify what your needs really are. Distinguish between needs and wants. Often there are nice-to-have elements that can kill a projects budget and schedule, so peel off those unnecessary layers. The nice-to-haves should be included, but in a different section of the RFP and clearly identified as wishes. Next we’re going to discuss several things that are critical in a well-written RFP. Having these specific headings or sections is not so important as actually having the information there, and it needs to be presented in a logical and easy-to-read fashion. Providing details about the organization and its needs gives the RFP context. It establishes the why and answers many questions the bidder might have. A comprehensive overview of your organization helps potential bidders understand why you want the work and can deliver results that meet your needs. Along with the organizational overview, identifying the problems you are trying to solve is also important and anything you may have already done to mitigate the issue. Remember, this is where you start to establish the relationship. [vc_row][vc_column][vc_cta h2=”” txt_align=”center” add_button=”bottom” btn_title=”Watch the Video” btn_color=”danger” btn_align=”center” btn_link=”url:https%3A%2F%2Fknowledge.autodesk.com%2Fsearch-result%2Fcaas%2Fscreencast%2FMain%2FDetails%2Fc3121122-95f7-4fbb-8deb-54cdcb6e26b1.html|||”][/vc_cta][/vc_column][/vc_row]

Contact Us

Drop us a note. We love notes.

    I'd Like More Info On:

    Insights

    Events | See All

    Wed 25

    CTC Webinar: New features in Civil 3D Corridor Mapper

    November 25 @ 12:00 PM - 1:00 PM CST

    Workflows & Solutions | See All

    News  | See All

    Our Latest
    Success Stories

    See All

     

    Providing Solutions to Grow a Long-Standing Relationship

    Customer ChallengeButler Design Group is an architectural firm in Phoenix, AZ dedicated to creating design solutions for their client’s functional, aesthetic and budgetary needs. Through partnership with ATG, BDG realized the...

    Eliminating Repetitive Tasks to Accelerate Workflows

    Customer ChallengeTyson Foods, Inc., based in Springdale, Arkansas, was founded in 1935 with a goal to deliver quality chicken and build strong relationships with independent farms across America. The drafting team at Tyson...
    Success Story: BIMBOX

    Success Story: Groundbreaking ROI With BIMBOX

    Success Story Overview Formerly known as Collaboration for Revit or C4R, BIM360 Design allows multiple stakeholders to contribute to a central model, or aggregation of models, in the cloud. Many people experience poor...

    Specialized Workflows

    Overview JB Henderson Construction, Inc., commemorated its 60th year in business in May 2019. Based in Albuquerque, the company has an extensive list of customers including national laboratories, universities, hospitals, and...

    Saving a Historic Landmark

    Overview Old Hattiesburg High School was constructed in 1911, and was substantially enlarged during a second phase of construction 10 years later. It served as the main high school for Hattiesburg, Miss., until 1959. Since then,...

    BIM Batch Suite

    Projects & Families Upgrader Upgrade multiple projects and templates at once with this tool. Automatically adjust linked Revit® and CAD file paths to new locations. Easily select files in an intuitive user interface. Migrate...

    LIVE360

    Overview Ball Architects is a company devoted to housing for the greater good, with housing development projects across 10 states. Ball Architects had differing levels of experience with Autodesk Revit and needed an assessment...

    BIM 360

    Overview ATG had the opportunity to work with Bernhard TME, and assist their team with completing a new campus for Arkansas Children’s Northwest. One of the primary takeaways for ATG was ensuring the success of the combined...

    Investing in Hardware

    Overview McKinstry is a national leader in designing, constructing, operating and maintaining high-performing buildings. From new construction and ongoing operations, to adaptive reuse, energy retrofits and advanced renewable...

    Maintenance to Subscription

    Customer ChallengeM3 Engineering has projects all over the world that require leveraging an extensive portfolio of Autodesk software. ATG worked in conjunction with M3’s IT and leadership teams to ensure that M3 had the tools...