fbpx
M

Important Autodesk User Management Changes

Important Autodesk User Management Changes

ATG Senior Tier 1 Technical Support Specialist Angela shares vital information about Autodesk User Management changes in the following blog.

Autodesk is in the process of switching clients who are on term based single-user subscriptions over to a new type of activation method, where users “sign in” instead of putting in a “serial number”. We have been informed that all clients will be converted to this new activation type eventually. The main change being made is where and how you manage your end user assignments.

Licenses with the new activation type of “sign in” are assigned on the new user management pages “by user” and/or “by product”, whereas the older “serial number” licenses are still assigned in the “classic user management page”. I find the “by user” page to be more intuitive and much more like the “classic user management” that is used for assigning licenses with the older activation type of “serial number”.

Some clients have a mix of “sign in” and “serial number” licenses. Clients with “by user”, “by product” and “classic user management” listed under user management have licenses with both types of activation methods. Clients with just “user management” have all “serial number” licenses. Clients with just “by user” and “by product” have all “sign in” licenses.

Here are the ways that you can tell if your single user, aka standalone license, has a “sign in” or a “serial number” activation method:  

  • In the contract manager’s Autodesk account under “contracts”, expand the contract(s) with the “<” button, and then look under activation for a serial number or the words “sign in”
  • In the contract manager’s Autodesk account, if the product is available to be assigned on the “by user” page, then it is a sign in license. If the product is available to be assigned on the “classic user management” aka “user management” page, then it is a serial number license
  • In the end user’s Autodesk account (after they have been assigned) under “all products and services”, locate the product/contract and click “<” to show more, then look under “activation” for a serial number or the words “sign in”

Here are instructions on how to assign the new “Sign In” Licenses:

  • Go to https://manage.autodesk.com and sign in using the contract manager’s email address
  • Click “by user”, which is under user management on the left
  • Observe the “teams” drop down at the top. Some clients have multiple teams, but many only have one “team”. Please select the appropriate team if you have multiple teams in the drop down. Any users listed on the “by user” page with a black cube icon in their square have a product assigned. You can see what each user is assigned to by clicking in the square with their name
  • To unassign a license, click on the user who is currently assigned, and uncheck all of the boxes next to any products they do not use. Note – The contract manager is assigned as the end user by default on all new licenses, so you may have to remove it from the contract manager first
  • If the new user is not in the list of users yet, click “add” towards the top of the “by user” page to add a new user (follow the formatting listed on the page), and then click “send invite”. If they are in the list then proceed to the next step
  • When you see the user in the list on “by user”, just click their name to get to the assignment screen, and then check the boxes next to the software you want to give them access to

About managing Autodesk admins for each license type:

  • Autodesk resellers are able to update the primary admin aka contact manager for all types of licenses. This is the person who has the master level access and manages the renewals.
  • There is a software coordinator aka secondary admin role available that has all of the technical functions available as well. Resellers are only able to update that role for the older “serial number” licenses though. We are unable to add or change “secondary admins” for “sign in” licenses. The only person who can do that now is the contract manager aka primary admin. The good news is that clients can now have as many secondary admins as they want for new “sign in” licenses, which people have been requesting for a long time.

Here are instructions on how to assign “Secondary Admins” for “Sign in” licenses:

  • Go to https://manage.autodesk.com and sign in using the contract manager’s email address
  • Click “by user”, which is under user management on the left
  • Make sure that you are managing the right “team” using the drop down at the top. Many clients only have one “team” in the drop down, but larger clients may have multiple “teams”
  • If the additional admin is already in the list of users on the “by user” page, just click on their square and proceed to the next step below. If the additional admin is not in the list of users yet, click on “add” towards the top of the “by user” (follow the formatting listed on the page), and then click “send invite”
  • Once you have clicked the square for the new admin from the “by user” page, just choose “secondary admin” in the drop down that says “user” by default, and that is it.

Unfortunately, ATG has no control over or visibility on when each client will receive these updates. We did ask Autodesk if it is possible for clients to request it on their own timeframe or at renewal time, but we were told that is not possible. The system will push these changes through a few accounts at a time until they are all converted.

Here are some helpful links on the Autodesk website, with step the step instructions and more information (and videos, in some cases). If you have any questions or if you need assistance, please let us know. If you are a current client of ATG, you can request technical support by calling 1-888-615-0677 or emailing to: support@atgusa.com.

Add users in the new view:

https://knowledge.autodesk.com/customer-service/account-management/users-software/user-management/add-users

Remove users in Autodesk Account:

https://knowledge.autodesk.com/customer-service/account-management/users-software/user-management/remove-users

Assign users to products in the new view:

https://knowledge.autodesk.com/customer-service/account-management/users-software/user-management/assign-users-to-products

Manage Teams in Autodesk account (allows admins more control over groups of licenses, to help keep track of who is using what and assign secondary admins based on separate offices or groups):

https://knowledge.autodesk.com/customer-service/account-management/users-software/user-management/manage-teams-autodesk-account

Assign Secondary Admins:

https://knowledge.autodesk.com/customer-service/account-management/users-software/user-management/secondary-admins

Applied Technology Group is a Platinum Autodesk Business Partner. Founded in North Little Rock, Ark., in 1992 as a local computer services company, ATG has grown to become a leading design technology partner with the purpose of assisting customers in maximizing the value and adoption of advanced technologies so they can perform competitively in the AEC sector. ATG collaborates with customers across the Gulf South, Midwest and Southwest through partnerships with 3DR, Autodesk, Leica, Microsoft and Panzura. Learn more about our company at www.atgusa.com. Autodesk and the Autodesk logo are registered trademarks or trademarks of Autodesk, Inc., and/or its subsidiaries and/or affiliates in the USA and/or other countries.

Contact Us

Drop us a note. We love notes.

    I'd Like More Info On:

    Insights

    Events | See All

    Wed 25

    CTC Webinar: New features in Civil 3D Corridor Mapper

    November 25 @ 12:00 PM - 1:00 PM CST

    Workflows & Solutions | See All

    News  | See All

    Our Latest
    Success Stories

    See All

     

    Providing Solutions to Grow a Long-Standing Relationship

    Customer ChallengeButler Design Group is an architectural firm in Phoenix, AZ dedicated to creating design solutions for their client’s functional, aesthetic and budgetary needs. Through partnership with ATG, BDG realized the...

    Eliminating Repetitive Tasks to Accelerate Workflows

    Customer ChallengeTyson Foods, Inc., based in Springdale, Arkansas, was founded in 1935 with a goal to deliver quality chicken and build strong relationships with independent farms across America. The drafting team at Tyson...
    Success Story: BIMBOX

    Success Story: Groundbreaking ROI With BIMBOX

    Success Story Overview Formerly known as Collaboration for Revit or C4R, BIM360 Design allows multiple stakeholders to contribute to a central model, or aggregation of models, in the cloud. Many people experience poor...

    Specialized Workflows

    Overview JB Henderson Construction, Inc., commemorated its 60th year in business in May 2019. Based in Albuquerque, the company has an extensive list of customers including national laboratories, universities, hospitals, and...

    Saving a Historic Landmark

    Overview Old Hattiesburg High School was constructed in 1911, and was substantially enlarged during a second phase of construction 10 years later. It served as the main high school for Hattiesburg, Miss., until 1959. Since then,...

    BIM Batch Suite

    Projects & Families Upgrader Upgrade multiple projects and templates at once with this tool. Automatically adjust linked Revit® and CAD file paths to new locations. Easily select files in an intuitive user interface. Migrate...

    LIVE360

    Overview Ball Architects is a company devoted to housing for the greater good, with housing development projects across 10 states. Ball Architects had differing levels of experience with Autodesk Revit and needed an assessment...

    BIM 360

    Overview ATG had the opportunity to work with Bernhard TME, and assist their team with completing a new campus for Arkansas Children’s Northwest. One of the primary takeaways for ATG was ensuring the success of the combined...

    Investing in Hardware

    Overview McKinstry is a national leader in designing, constructing, operating and maintaining high-performing buildings. From new construction and ongoing operations, to adaptive reuse, energy retrofits and advanced renewable...

    Maintenance to Subscription

    Customer ChallengeM3 Engineering has projects all over the world that require leveraging an extensive portfolio of Autodesk software. ATG worked in conjunction with M3’s IT and leadership teams to ensure that M3 had the tools...